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<journal-id journal-id-type="publisher-id">Front. Organ. Psychol.</journal-id>
<journal-title>Frontiers in Organizational Psychology</journal-title>
<abbrev-journal-title abbrev-type="pubmed">Front. Organ. Psychol.</abbrev-journal-title>
<issn pub-type="epub">2813-771X</issn>
<publisher>
<publisher-name>Frontiers Media S.A.</publisher-name>
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<article-id pub-id-type="doi">10.3389/forgp.2025.1637554</article-id>
<article-categories>
<subj-group subj-group-type="heading">
<subject>Organizational Psychology</subject>
<subj-group>
<subject>Original Research</subject>
</subj-group>
</subj-group>
</article-categories>
<title-group>
<article-title>Uncertainty and justice experiences in the context of organizational change: a qualitative deductive study</article-title>
</title-group>
<contrib-group>
<contrib contrib-type="author" corresp="yes">
<name><surname>Nordhall</surname> <given-names>Ola</given-names></name>
<xref ref-type="corresp" rid="c001"><sup>&#x0002A;</sup></xref>
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<role content-type="https://credit.niso.org/contributor-roles/formal-analysis/"/>
</contrib>
<contrib contrib-type="author">
<name><surname>H&#x000F6;rvallius</surname> <given-names>Julia</given-names></name>
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<contrib contrib-type="author">
<name><surname>Nedelius</surname> <given-names>Mathilda</given-names></name>
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<contrib contrib-type="author">
<name><surname>Knez</surname> <given-names>Igor</given-names></name>
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<aff><institution>University of G&#x000E4;vle</institution>, <addr-line>G&#x000E4;vle</addr-line>, <country>Sweden</country></aff>
<author-notes>
<fn fn-type="edited-by"><p>Edited by: Huong Le, Central Queensland University, Australia</p></fn>
<fn fn-type="edited-by"><p>Reviewed by: Suyash Jolly, University of Ostrava, Czechia</p>
<p>Filippo Ferrari, University of Bologna, Italy</p></fn>
<corresp id="c001">&#x0002A;Correspondence: Ola Nordhall <email>ola.nordhall&#x00040;hig.se</email></corresp>
</author-notes>
<pub-date pub-type="epub">
<day>16</day>
<month>10</month>
<year>2025</year>
</pub-date>
<pub-date pub-type="collection">
<year>2025</year>
</pub-date>
<volume>3</volume>
<elocation-id>1637554</elocation-id>
<history>
<date date-type="received">
<day>29</day>
<month>05</month>
<year>2025</year>
</date>
<date date-type="accepted">
<day>22</day>
<month>09</month>
<year>2025</year>
</date>
</history>
<permissions>
<copyright-statement>Copyright &#x000A9; 2025 Nordhall, H&#x000F6;rvallius, Nedelius and Knez.</copyright-statement>
<copyright-year>2025</copyright-year>
<copyright-holder>Nordhall, H&#x000F6;rvallius, Nedelius and Knez</copyright-holder>
<license xlink:href="http://creativecommons.org/licenses/by/4.0/"><p>This is an open-access article distributed under the terms of the Creative Commons Attribution License (CC BY). The use, distribution or reproduction in other forums is permitted, provided the original author(s) and the copyright owner(s) are credited and that the original publication in this journal is cited, in accordance with accepted academic practice. No use, distribution or reproduction is permitted which does not comply with these terms.</p></license>
</permissions>
<abstract>
<p>We investigated employees&#x00027; experiences of uncertainty and procedural justice of organizational change by a theory-driven approach where the interview guide and analyses were based on theoretical, predetermined themes. The results showed mixed combinations of uncertainty and procedural justice experiences. Uncertainty experiences were combined with experiences of procedural justice and with a lack of procedural justice experiences of the organizational change. Participants who had experiences of uncertainty had no qualitatively different experiences of procedural justice compared to those who did not experience uncertainty. Theoretical implications and practical relevance of the results obtained in a context of an organizational change are discussed.</p></abstract>
<kwd-group>
<kwd>uncertainty</kwd>
<kwd>procedural justice</kwd>
<kwd>organizational change</kwd>
<kwd>interviews</kwd>
<kwd>theory-driven thematic analysis</kwd>
</kwd-group>
<counts>
<fig-count count="0"/>
<table-count count="1"/>
<equation-count count="0"/>
<ref-count count="96"/>
<page-count count="14"/>
<word-count count="11972"/>
</counts>
<custom-meta-wrap>
<custom-meta>
<meta-name>section-at-acceptance</meta-name>
<meta-value>Organizational Justice, Diversity, Equity, Inclusion, and Belonging</meta-value>
</custom-meta>
</custom-meta-wrap>
</article-meta>
</front>
<body>
<sec id="s1">
<title>1 Introduction</title>
<p>Organizational change may be an important strategy for organizations to maintain competitiveness in an ever-changing and dynamic world (<xref ref-type="bibr" rid="B82">Sendrea, 2017</xref>) and involves employees&#x00027; partial or total adaptation to a concept, idea, or behavior within the organization (<xref ref-type="bibr" rid="B58">Liang et al., 2022</xref>; <xref ref-type="bibr" rid="B68">Odor, 2018</xref>; <xref ref-type="bibr" rid="B69">Oreg et al., 2013</xref>; <xref ref-type="bibr" rid="B73">Potosky and Azan, 2023</xref>). When organizational change is implemented in a top-down manner it may be met with resistance in that it may evoke <italic>uncertainty</italic> (<xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>) about one&#x00027;s work role within the post-change organization as well as a lack of trustworthiness in the management system (<xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>; <xref ref-type="bibr" rid="B35">Fugate et al., 2012</xref>; <xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>; <xref ref-type="bibr" rid="B81">Schulz-Knappe et al., 2019</xref>; <xref ref-type="bibr" rid="B90">van Dick et al., 2016</xref>). Organizational uncertainty is defined by <xref ref-type="bibr" rid="B14">Bordia et al. (2004a)</xref> as the individual&#x00027;s inability to accurately predict future events. Resistance to organizational change may also be shown by those who appraise the decision procedures of the change as unfair (<xref ref-type="bibr" rid="B24">Colquitt et al., 2006</xref>; <xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref>). Also, perceptions of organizational <italic>justice</italic> have been shown to be crucial in understanding employees&#x00027; reaction to organizational change (<xref ref-type="bibr" rid="B1">Adamovic, 2023</xref>; <xref ref-type="bibr" rid="B19">Cho et al., 2017</xref>; <xref ref-type="bibr" rid="B23">Colquitt et al., 2023</xref>; <xref ref-type="bibr" rid="B29">Dhensa-Kahlon and Coyle-Shapiro, 2013</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>) and uncertainty and justice experiences have shown to be crucial predictors of organizational change attitudes and reactions (see <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>; <xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref>). When organizational change evokes uncertainty, the employee&#x00027;s justice perception may be stronger or more distinct/explicit in order to handle the discomfort of the uncertainty experiences (<xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>).</p>
<p>In view of the above, the background of the present study is that a business area within a company manufacturing stainless steels will be separated from the remaining company group and form its own limited company. The organizational change will mean a new management system, a new market label and a new company name for the separated company. Accordingly, it is of relevance to investigate the combinations of employees&#x00027; individual experiences of uncertainty and procedural justice regarding the organizational change. More precisely, it is of value to understand how employees who experience uncertainty/no uncertainty, respectively, of an organizational change also experience the procedural justice (yes/no) of the organizational change. Here, individual experiences of trustworthiness, valence and job role may give insights into the employee&#x00027;s experiences of uncertainty/no uncertainty in the context of organizational change (see <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>; <xref ref-type="bibr" rid="B81">Schulz-Knappe et al., 2019</xref>). Also, individual experiences of procedural control, decision control, and accuracy of information may give insights into the employees&#x00027; experiences of procedural justice regarding the organizational change (see <xref ref-type="bibr" rid="B21">Colquitt, 2001</xref>; <xref ref-type="bibr" rid="B57">Leventhal, 1980</xref>; <xref ref-type="bibr" rid="B85">Thibaut and Walker, 1975</xref>).</p>
<p>Given this, the <italic>aim of the present study</italic> was to investigate combinations of employees&#x00027; experiences of uncertainty and procedural justice in the context of organizational change. Accordingly, the research questions of the present study were: how do employees within a business of manufacturing stainless steels experience uncertainty (in terms of <italic>trustworthiness; valence</italic> of the organizational change; <italic>job role</italic>) in combination with procedural justice experiences (in terms of <italic>procedural control</italic>; <italic>decision control</italic>; <italic>accuracy of information</italic>) of an organizational change? This may clarify how the employees who experience uncertainty (yes) also experience procedural justice (yes/no) regarding the organizational change, and how employees who experience no uncertainty also experience procedural justice (yes/no).</p>
<p>To our knowledge, most studies investigating uncertainty and organizational justice during organizational change have used a quantitative approach (e.g., <xref ref-type="bibr" rid="B9">Bernerth et al., 2007</xref>; <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>,<xref ref-type="bibr" rid="B15">b</xref>; <xref ref-type="bibr" rid="B29">Dhensa-Kahlon and Coyle-Shapiro, 2013</xref>; <xref ref-type="bibr" rid="B43">Hassard et al., 2017</xref>). Although experiences of these phenomena have been investigated by a qualitative approach, most of these studies have focused on only one of the phenomena (organizational uncertainty- or justice). Also, such studies have used an inductive, theory generating, approach (see <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B2">Allen et al., 2007</xref>). In contrast, we used a deductive, theory-driven, approach where the interview guide and analyses were based on theoretical, predetermined themes, clearly defined within well-supported theoretical frameworks (see <xref ref-type="bibr" rid="B7">Azungah, 2018</xref>). In contrast to past quantitative studies the present study captures individual experiences narratively expressed, and in contrast to past inductive qualitative studies these individual experiences are studied within the framework of deductively pre-determined themes derived from a well-supported work- and organizational psychology theories of uncertainty and organizational justice. By the participants&#x00027; individual accounts, these theoretically defined themes are thus given an experiential ideographic content. This in turn elaborates the understanding of employees&#x00027; combined uncertainty and justice experiences of organizational change as well as the conceptualization of these organizational phenomena.</p>
</sec>
<sec id="s2">
<title>2 Theoretical background</title>
<p>In this section organizational change as perceived as a threat or a positive challenge will be described. Even though organizational change may be perceived as a threat, it may also be triggering general positive change orientations, such as a strong sense of confidence, eagerness, and hopefulness (see <xref ref-type="bibr" rid="B35">Fugate et al., 2012</xref> for an overview) and thus be perceived as a positive challenge. Here, feelings of trust in the management system as well as perceptions of individual benefits may increase readiness for change (<xref ref-type="bibr" rid="B64">Mladenova, 2022</xref>) which for employers may facilitate the implementation of the organizational change (<xref ref-type="bibr" rid="B34">Foster, 2010</xref>; <xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>; <xref ref-type="bibr" rid="B65">Morgan and Zeffane, 2003</xref>). The employees may develop increased acceptance of the organizational change and its final outcome if they are included in a transparent decision process. If they do not feel that they have the opportunity to make their voice heard in such a process it may foster resistance to the organizational change (<xref ref-type="bibr" rid="B34">Foster, 2010</xref>; <xref ref-type="bibr" rid="B81">Schulz-Knappe et al., 2019</xref>, see also <xref ref-type="bibr" rid="B6">Ashiru et al., 2021</xref> for other types of voice). Also, if the employee does not believe that he/she can influence the change process, feelings of uncertainty may arise resulting in stronger resistance (<xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>). However, when the employee believes in his/her own ability to influence the organizational change in the desired direction, he/she will also experience greater control during the change process and accordingly a more positive attitude (<xref ref-type="bibr" rid="B35">Fugate et al., 2012</xref>; <xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>).</p>
<p>All this is of relevance to employers in planning, communicating and implementing organizational change and also in handling employees&#x00027; uncertainty and justice/injustice experiences and reactions of organizational change (<xref ref-type="bibr" rid="B34">Foster, 2010</xref>; <xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>; <xref ref-type="bibr" rid="B51">Hvidsten et al., 2023</xref>; <xref ref-type="bibr" rid="B65">Morgan and Zeffane, 2003</xref>). Theoretical accounts of uncertainty and procedural justice are the conceptual frames of reference of the present study. In line with this, a theory driven deductive approach was implemented in formulating the interview guide and research questions and analyzing the qualitative data of the present study.</p>
<sec>
<title>2.1 Uncertainty and organizational change</title>
<p>Here, uncertainty experiences will be described in relation to organizational change. In view of this, resistance to change is frequently based on a perceived uncertainty by the employees. Resistance to organizational change does not necessarily need to be linked to its outcome, but to the perception of decisions and implementation of change, that is, the organizational change procedure (<xref ref-type="bibr" rid="B73">Potosky and Azan, 2023</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>). The employee may try to slow down or interrupt the change process due to organizational uncertainty experiences (<xref ref-type="bibr" rid="B61">Lines, 2004</xref>). The behaviors that employees develop as an expression of resistance tend to be based on feelings of resentment (<xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>). <xref ref-type="bibr" rid="B32">Folger and Skarlicki (1999)</xref> suggest that it may be anything from subtle acts, where the employee does not show willingness to cooperate, to engaging in industrial sabotage. Experiences of organizational uncertainty may occur as a consequence of poor information regarding the organizational change or information perceived by employees as contradictory or ambiguous. Also, if the employees do not understand the aim of the change and how the change process will be carried out, it may facilitate experiences of uncertainty (<xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>). More precisely, uncertainty may be conceptualized as;</p>
<list list-type="simple">
<list-item><p>- Strategic uncertainty (see <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>), concerning organizational level issues, such as reasons for the change. Here, <italic>trustworthiness</italic> regarding the management system, e.g., understanding the aim of the change, constitutes an opposing instance of strategic uncertainty. Strategic uncertainty may also be expressed in terms of negative <italic>valence</italic> of the organizational change (see <xref ref-type="bibr" rid="B26">Cui and Jiao, 2019</xref>; <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>).</p></list-item>
<list-item><p>- Job-related uncertainty, that is how the organizational change may affect the individual employee&#x00027;s work performance, that is, uncertainty regarding one&#x00027;s <italic>job role</italic> (<xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>).</p></list-item>
</list>
<p>Experiences of uncertainty in organizational changes create great challenges for employers (<xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>). Adequate cognitive framing (design thinking), communication and change strategies are of importance to reduce the perceived uncertainty of the employees (<xref ref-type="bibr" rid="B51">Hvidsten et al., 2023</xref>; <xref ref-type="bibr" rid="B62">L&#x000F8;hre and Halvor Teigen, 2024</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>). <xref ref-type="bibr" rid="B14">Bordia et al. (2004a)</xref> emphasize that management can reduce employees&#x00027; experiences of insecurity through adequate communication work before, during and after the change process. The employees who believe that the motives for organizational changes have been clarified and that the results are favorable to themselves tend to accept the changes to a greater extent (<xref ref-type="bibr" rid="B62">L&#x000F8;hre and Halvor Teigen, 2024</xref>; <xref ref-type="bibr" rid="B81">Schulz-Knappe et al., 2019</xref>).</p>
<p>In case of defective internal communication of information that is also characterized by ambiguity, there is a risk of rumors among the employees, which may facilitate negative emotions, uncertainty and resistance to organizational change (<xref ref-type="bibr" rid="B13">Bordia and Difonzo, 2013</xref>; <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>,<xref ref-type="bibr" rid="B15">b</xref>; <xref ref-type="bibr" rid="B16">Brashers, 2001</xref>).</p>
</sec>
<sec>
<title>2.2 Justice and organizational change</title>
<p>Below, justice experiences will be described in relation to organizational change. Here, employees&#x00027; perceptions of organizational change may be affected by whether the change is considered fair/just or not (see <xref ref-type="bibr" rid="B4">Arn&#x000E9;guy et al., 2022</xref>; <xref ref-type="bibr" rid="B23">Colquitt et al., 2023</xref>; <xref ref-type="bibr" rid="B29">Dhensa-Kahlon and Coyle-Shapiro, 2013</xref>; <xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref> for overviews). Organizational justice may refer to processes of perceived fairness within the organization, i.e., whether employees perceive that they have been treated fairly in their workplace (<xref ref-type="bibr" rid="B18">Cach&#x000F3;n-Alonso and Elovainio, 2022</xref>; <xref ref-type="bibr" rid="B23">Colquitt et al., 2023</xref>; <xref ref-type="bibr" rid="B41">Greenberg, 2011</xref>; <xref ref-type="bibr" rid="B42">Greenberg and Colquitt, 2005</xref>). Employees may evaluate the organizational change in several ways (<xref ref-type="bibr" rid="B29">Dhensa-Kahlon and Coyle-Shapiro, 2013</xref>; <xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref>). For example, the employees may evaluate the fairness of the outcomes of the organizational change, that is, distributive justice, involving perceptions of fairness related to the distribution of outcomes like rewards, time and money (<xref ref-type="bibr" rid="B22">Colquitt et al., 2005</xref>, <xref ref-type="bibr" rid="B23">2023</xref>; <xref ref-type="bibr" rid="B41">Greenberg, 2011</xref>). The employees may also evaluate the amount and quality of the information provided by the employer regarding the organizational change. That is, informative justice, meaning that there should be regular opportunities to receive relevant and adequate explanations of management decisions (<xref ref-type="bibr" rid="B12">Bobocel and Zdaniuk, 2005</xref>; <xref ref-type="bibr" rid="B23">Colquitt et al., 2023</xref>; <xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref>). Also, employees may evaluate how they were treated during the change procedure. This concerns interpersonal justice, involving perceptions of the supervisor&#x00027;s conduct, in terms of being courteous (<xref ref-type="bibr" rid="B23">Colquitt et al., 2023</xref>; <xref ref-type="bibr" rid="B38">Greenberg, 1990</xref>, <xref ref-type="bibr" rid="B39">1993</xref>). If employees feel that they have been treated fairly during the decision-making and change process, they feel social supported and tend to develop joy and enthusiasm for the change. Such attitudes create more optimal conditions for the change to be successful (<xref ref-type="bibr" rid="B4">Arn&#x000E9;guy et al., 2022</xref>; <xref ref-type="bibr" rid="B23">Colquitt et al., 2023</xref>; <xref ref-type="bibr" rid="B33">Ford et al., 2008</xref>).</p>
<p>Finally, and of certain importance for the present study is that employees may also evaluate how the organizational change was planned and implemented, and to what extent their opinions were taken into account, that is, procedural justice (<xref ref-type="bibr" rid="B22">Colquitt et al., 2005</xref>; <xref ref-type="bibr" rid="B41">Greenberg, 2011</xref>; <xref ref-type="bibr" rid="B76">Reiss et al., 2019</xref>). Here, procedural justice accounts for perceived justice during the decision-making process and to what extent employees have had the opportunity to be involved in, and influence, that process. Therefore, procedural justice is a key part of organizational change (<xref ref-type="bibr" rid="B20">Cobb et al., 1995</xref>; <xref ref-type="bibr" rid="B79">Rodell and Colquitt, 2009</xref>). It is crucial for employees&#x00027; experience of change processes as fair that the following criteria, i.e., rules of procedural justice, have been met (see <xref ref-type="bibr" rid="B21">Colquitt, 2001</xref> for an overview of procedural justice rules);</p>
<list list-type="simple">
<list-item><p>- <italic>Procedural control</italic>, i.e., voice opportunity, refers to the opportunity of making one&#x00027;s voice heard during the decision process, that is, to express one&#x00027;s opinions and concerns regarding, e.g., a change process (<xref ref-type="bibr" rid="B21">Colquitt, 2001</xref>; <xref ref-type="bibr" rid="B85">Thibaut and Walker, 1975</xref>).</p></list-item>
<list-item><p>- <italic>Decision control</italic> refers to the opportunity of influencing the outcome of, e.g., a change process in a desired direction (<xref ref-type="bibr" rid="B21">Colquitt, 2001</xref>; <xref ref-type="bibr" rid="B85">Thibaut and Walker, 1975</xref>).</p></list-item>
<list-item><p>- <italic>Accuracy of information</italic> means that decisions in, e.g., change processes are based on correct and accurate information from organizational management (<xref ref-type="bibr" rid="B21">Colquitt, 2001</xref>; <xref ref-type="bibr" rid="B57">Leventhal, 1980</xref>).</p></list-item>
</list>
<p>Accordingly, in order to maintain employees&#x00027; experiences of procedural justice, the management of organizational change should integrate the views of those concerned regarding the decision-making processes and give them influence (<xref ref-type="bibr" rid="B77">Roald and Edgren, 2001</xref>). Employees are more likely to accept organizational change if they perceive the procedures as fair vs. unfair. If employees experience injustice in the change process, it may generate feelings of resentment and revenge. This in turn may reduce willingness to cooperate. Resentment and anger due to perceptions of unfair procedures during organizational change may motivate employees to engage in resistance (<xref ref-type="bibr" rid="B9">Bernerth et al., 2007</xref>; <xref ref-type="bibr" rid="B34">Foster, 2010</xref>; <xref ref-type="bibr" rid="B84">Sverke et al., 2008</xref>). Employees&#x00027; type and degree of participation in an organizational change process may also imbue the employees with certain moral perceptions and emotions, which in turn might affect their reactions (<xref ref-type="bibr" rid="B17">Bruhn et al., 2001</xref>).</p>
<p>Additionally, justice perceptions have been shown to relate to a wide range of outcomes (<xref ref-type="bibr" rid="B1">Adamovic, 2023</xref>), such as: work performance (<xref ref-type="bibr" rid="B92">Wang et al., 2015</xref>), job satisfaction (<xref ref-type="bibr" rid="B41">Greenberg, 2011</xref>), organizational commitment (<xref ref-type="bibr" rid="B48">Ho, 2025</xref>; <xref ref-type="bibr" rid="B63">L&#x000F3;pez-Cabarcos et al., 2015</xref>), counterproductive behavior (<xref ref-type="bibr" rid="B27">De Cremer, 2006</xref>), turnover intention (<xref ref-type="bibr" rid="B5">Aryee et al., 2002</xref>; <xref ref-type="bibr" rid="B96">Zhao et al., 2024</xref>), organizational citizenship behavior (<xref ref-type="bibr" rid="B11">Blader and Tyler, 2009</xref>), health-related factors like sick leave, stress-related problems, cardiovascular problems, burnout and emotional exhaustion (<xref ref-type="bibr" rid="B18">Cach&#x000F3;n-Alonso and Elovainio, 2022</xref>; <xref ref-type="bibr" rid="B40">Greenberg, 2010</xref>; <xref ref-type="bibr" rid="B66">Ndjabou&#x000E9; et al., 2012</xref>; <xref ref-type="bibr" rid="B78">Robbins et al., 2012</xref>; <xref ref-type="bibr" rid="B72">Piccoli and De Witte, 2015</xref>), and anxiety and depression (<xref ref-type="bibr" rid="B83">Spell and Arnold, 2007</xref>). For an overview, see <xref ref-type="bibr" rid="B18">Cach&#x000F3;n-Alonso and Elovainio (2022)</xref>. In view of this, organizations have strong incentives to make sure that employees perceive both processes and outcomes of organizational change as fair (<xref ref-type="bibr" rid="B29">Dhensa-Kahlon and Coyle-Shapiro, 2013</xref>; <xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref>).</p>
</sec>
<sec>
<title>2.3 Uncertainty and justice during organizational change</title>
<p>Here, justice as related to uncertainty during organizational change will be described in terms of theoretical frameworks regarding these phenomena. In view of this, and according to Fairness&#x00027; Heuristic Theory employees&#x00027; experience of uncertainty during an organizational change may be due to lack of information about the trustworthiness of the authorities implementing it (<xref ref-type="bibr" rid="B59">Lind, 2001</xref>; <xref ref-type="bibr" rid="B60">Lind and Earley, 1992</xref>; <xref ref-type="bibr" rid="B87">Van den Bos, 2001</xref>; <xref ref-type="bibr" rid="B88">Van den Bos et al., 1998</xref>). When individuals experience this type of uncertainty or doubt in a situation, they tend to look for, and make use of, justice judgements (<xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>). According to the Uncertainty Management Model, which builds on Fairness Heuristic Theory, individuals&#x00027; assessment of justice is an effective method of dealing with uncertain or unpredictable situations they face. If employees experience uncertainty during organizational change, issues of justice in the change process tend to become more important. Employees then form more distinct judgements of justice as a way of dealing with the uncertainty of the change (<xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>). If the employees&#x00027; justice judgements are solid and clear, uncertainty tends to decrease. This also reinforces stronger employee acceptance of organizational change decisions (<xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref>). If the employee does not experience a noticeable uncertainty during organizational change, the need for distinct justice judgments will be weaker (<xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>). Thus, individuals may care about procedural justice in situations where they strive to achieve control, e.g., in organizational change, in order to reduce potential uncertainty associated with these situations (<xref ref-type="bibr" rid="B80">Sagie and Koslowsky, 1996</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>)). In line with this, procedural justice is important to employees because it makes them feel valued and respected by the management. Employees&#x00027; belonging- and identity needs are also satisfied by being treated procedural fair. This in turn may increase employees&#x00027; experiences of management trustworthiness and decrease feelings of uncertainty associated with, e.g., organizational change (<xref ref-type="bibr" rid="B24">Colquitt et al., 2006</xref>; <xref ref-type="bibr" rid="B28">De Cremer and Blader, 2006</xref>).</p>
</sec>
</sec>
<sec id="s3">
<title>3 Research method</title>
<p>The present study is part of a research project on work-identity, uncertainty and justice during organizational change. Accordingly, the Research method section is consonant with a previous paper within this project (see <xref ref-type="bibr" rid="B67">Nordhall et al., 2025</xref>). However, the data used- and the results obtained in the present study do not overlap with the previous paper within this project.</p>
<p>In the present study, the current organizational change is in the preparation phase, meaning that a leadership vision has been worked out and communicated to the employees (see <xref ref-type="bibr" rid="B50">Hubbart, 2023</xref>). Given that the change will be implemented in a near future, the present study involves the phenomena of <italic>pre-change</italic> organizational uncertainty and procedural justice (e.g., <xref ref-type="bibr" rid="B36">Gleibs et al., 2008</xref>; <xref ref-type="bibr" rid="B91">van Dijk and van Dick, 2009</xref>; <xref ref-type="bibr" rid="B89">van Dick et al., 2018</xref>). Thus, the study reflects anticipatory perceptions, not lived experiences during or after change.</p>
<p>Based on semi-structured interviews, a thematic, theory-driven deductive method investigated combinations of organizational uncertainty and justice. This analysis was based on theoretical accounts of organizational uncertainty (see <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>), procedural justice (see <xref ref-type="bibr" rid="B22">Colquitt et al., 2005</xref>; <xref ref-type="bibr" rid="B29">Dhensa-Kahlon and Coyle-Shapiro, 2013</xref>; <xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref>), as well as the Uncertainty Management Model (see <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>; <xref ref-type="bibr" rid="B93">Wolfe et al., 2018</xref>). Based on these theoretical accounts, three pre-determined main themes of organizational uncertainty were applied (see <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>) and three pre-determined main themes of organizational procedural justice were applied (see <xref ref-type="bibr" rid="B21">Colquitt, 2001</xref> for an overview). Each main theme was reformulated into questions, defining the semi-structured interview; see section Materials for detailed descriptions.</p>
<p>No pre-registration was made for the present study since no hypothesis testing was done. Data of the present study, in the form of transcripts of interviews, can be made available upon reasonable request by the corresponding author.</p>
<sec>
<title>3.1 Participants</title>
<p>Seven employees participated in the present study. We obtained richness of information by this number of participants, in that the participants were of different ages and genders and had different organizational positions and employment times, see below. This may justify sufficiency of the sample. The content of the answers for the 6th and 7th interview were similar to the other participants&#x00027; answers in some respects. Accordingly, saturation was obtained by the interviews of the present study (see <xref ref-type="bibr" rid="B46">Hennick et al., 2017</xref>, for a critical account of number of participants as a measure of saturation, see also <xref ref-type="bibr" rid="B71">O&#x00027;Reilly and Parker, 2013</xref>; <xref ref-type="bibr" rid="B86">Thorne, 2020</xref>).</p>
<p>Three blue- and four-white collar workers participated in the present study. The blue-collar workers were operative industrial workers (system and production operators) and the white-collar workers were desk officials (market service managers, flow managers, system technician). The participants were employees in the business area of the company that in the near future was to undergo an organizational change and they were working within a manufacturing business of stainless steel in the middle of Sweden. Three of the participants were women and four men. Mean age was 51 years (<italic>SD</italic> = 9.12), range 39&#x02013;61 years. Mean employment time within the organization was 20 years (<italic>SD</italic> = 9.80), range 5&#x02013;39 years.</p>
</sec>
<sec>
<title>3.2 Materials</title>
<p>The six predetermined themes were investigated by main and follow-up questions. The interview guide was made in relation to the background information, about the imminent organizational change and its implications (see <xref ref-type="sec" rid="A1">Appendix 1</xref> for the interview guide). The background information was given to all participants at the start of each interview (see Procedure section below). Hence, the participants&#x00027; experiences of uncertainty and procedural justice were expressed in the context of an imminent organizational change.</p>
<p>The interview questions about uncertainty in the context of organizational change were based on theoretical accounts by <xref ref-type="bibr" rid="B14">Bordia et al. (2004a)</xref>, <xref ref-type="bibr" rid="B81">Schulz-Knappe et al. (2019)</xref> and the Uncertainty Management Model (<xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>). The questions in the interview guide captured experiences of the following phenomena (which constitute the three main themes of uncertainty of organizational change); <italic>trustworthiness</italic> of the organizational management and change in terms of necessity and aim of the organizational change<italic>; valence</italic> of the organizational change in terms of positive vs. negative attitudes about it; <italic>job role</italic> in terms of if, and how, it will affect one&#x00027;s job role.</p>
<p>The interview questions about procedural justice in the context of organizational change were based on theoretical accounts by <xref ref-type="bibr" rid="B21">Colquitt (2001)</xref>, <xref ref-type="bibr" rid="B85">Thibaut and Walker (1975)</xref> and <xref ref-type="bibr" rid="B57">Leventhal (1980)</xref>. The questions in the interview guide captured experiences of the following phenomena (which constitute the three main themes of procedural justice of organizational change); <italic>procedural control</italic> in terms of opportunity of making one&#x00027;s voice heard during the process; <italic>decision control</italic> in terms of opportunity of influencing the organizational change process in a desired direction; <italic>accuracy of information</italic> in terms of correct and accurate information from organizational management regarding the change.</p>
</sec>
<sec>
<title>3.3 Procedure</title>
<p>An HR manager of the organization was contacted in order to ask employees to participate in the present study. The manager emailed us contact information of those eight employees who agreed to participate. The employees were then sent a covering letter about participation in the study. All these employees gave their final agreement to participate in the study during February&#x02013;March 2020. Restrictions regarding external visitors to the organization were implemented at this time due to the COVID-19 situation. The planned face-to-face interviews were therefore conducted by telephone. All participants were informed about- and approved this. One of the participants refrained from participating due to changes in workload.</p>
<p>At the time of the interviews, which were conducted during March&#x02013;April 2020, the participants were informed verbally about the aim and ethical considerations of the study as well as the estimated duration of the interview. Participants received the same information about the change and its implications at the start of the interviews. This was done to ensure that all respondents&#x00027; answers were based on the same basic knowledge about the imminent organizational change. Participants were given an opportunity to ask questions about the study&#x00027;s content and structure, were also asked if they consented to the interview being recorded. Prior to each interview, the participant gave her/his informed consent to participate. They were also informed that completion of the interview was taken as an indication of their informed consent to participate in the present study. During the interviews, follow-up questions were asked in relation to the main questions when needed. The participants were also given the opportunity to ask for clarifications if they found some of the questions hard to comprehend and they were asked if there was something they wanted to add in relation to the answers given to each question.</p>
<p>Two of the authors conducted the interviews. At each interview these authors were both present, one conducting the interviews and the other taking notes. One semi-structured interview was conducted with each participant, that is seven interviews in total. All interviews were recorded with an Ipad and a cellphone and the interviews were conducted on speakerphone. In order to reduce the risk of disturbances we conducted the interviews in a separate room. The duration of the interviews varied between 22 and 46 min.</p>
</sec>
<sec>
<title>3.4 Data analysis</title>
<p>We conducted a deductive, theory-driven, thematic analysis in line with the <xref ref-type="bibr" rid="B44">Hayes</xref> model (<xref ref-type="bibr" rid="B44">1997</xref>, see also <xref ref-type="bibr" rid="B45">Hayes, 2021</xref>), involving four steps (for a similar approach, see <xref ref-type="bibr" rid="B7">Azungah, 2018</xref>). First, we formulated the theoretical predetermined main- and sub-themes of the study. Second, we designed the interview guide based on the main- and sub-themes, we conducted the interviews which all were transcribed in their entirety and we prepared the data in the form of transcripts. Third, each theme was analyzed separately, and we determined which data belonged to each theme. Two of the present authors coded the transcripts independently of each other by identifying key concepts as initial coding categories in accordance with the theoretical accounts of uncertainty and procedural justice (see Materials). Then the codes were compared and discussed reflectively. To ensure that all relevant data were properly coded and sorted under the correct theme the process was repeated once again. Fourth, we read the text for each theme separately to check that the respondents&#x00027; answers were properly analyzed. All descriptions were summarized under each theme, regardless of who said what, and we selected representative quotes from the transcripts that were considered to adequately reflect the summaries for each theme.</p>
</sec>
<sec>
<title>3.5 Research ethics</title>
<p>No formal ethical approval was needed for the type of research conducted in the present study according to Swedish juridical restrictions of research ethics (see <xref ref-type="bibr" rid="B31">Etikpr&#x000F6;vningsmyndigheten/The Ethics Review Authority, n.d.</xref>), since no sensitive personal data were collected, such as the health of the participants. The present study, however, followed the research ethic principles of the APA (<xref ref-type="bibr" rid="B3">American Psychological Association, 2020</xref>) and the Declaration of Helsinki (see <xref ref-type="bibr" rid="B94">World Medical Association, n.d.</xref>) regarding informed consent from the participants, treatment of participants and handling of research data and results. All participants gave their informed verbal consent to participate at the time of the interviews to the two of the authors of the present study who conducted the interviews. Participation was voluntary and the participants had the right to cancel their participation at any time, preferably during the course of the study with regard to the consent requirement, and they were anonymous with reference to confidentiality requirements. All participants were informed that their individual answers could not be linked to a specific individual in the final report and that only the authors of the present study had access to their individual answers that could identify individual participants. Finally, all participants were asked if they agreed to the interviews being recorded, and they also received information about the purpose of the recordings.</p>
</sec>
<sec>
<title>3.6 Trustworthiness in the present study</title>
<p>Trustworthiness criteria have been met in the present study by credibility, dependability, and transferability (see <xref ref-type="bibr" rid="B37">Graneheim, 2004</xref>; <xref ref-type="bibr" rid="B74">Rapp et al., 2021</xref>) in the following ways.</p>
<p><italic>Credibility:</italic> Desk officials and operative industrial workers may experience organizational change in different ways. By including both white- and blue-collar workers we collected different experiences and work role perspectives. By this, we obtained a wealth of information about uncertainty and procedural justice in the context of organizational change (see <xref ref-type="bibr" rid="B9">Bernerth et al., 2007</xref>; <xref ref-type="bibr" rid="B65">Morgan and Zeffane, 2003</xref>; <xref ref-type="bibr" rid="B75">Rashid et al., 2004</xref>; <xref ref-type="bibr" rid="B79">Rodell and Colquitt, 2009</xref>). Also, participants of different genders, ages and employment times within the present organization were included in the present study. This further contributed to a greater variation in experiences of the current phenomena, thereby strengthening the credibility of the present study.</p>
<p><italic>Dependability</italic> was obtained by asking all participants the same interview questions and the high level of agreement between the researchers of the present study concerning all steps of the data analysis. Furthermore, an open and reflective dialogue between the researchers contributed to consistent judgements and interpretations during the data collection and analyses (see also Data analysis section).</p>
<p><italic>Transferability</italic> was obtained by consistently applying two well-supported theoretical frameworks of organizational uncertainty and procedural justice. Also, transferability was facilitated by providing detailed descriptions of the pre-determined themes, quotes from respondents for each theme and by the background for organizational change and its implications. In addition, clear descriptions of the characteristics and selection of participants, and of data collection and the process of analysis contributed to transferability. Hereby, the results of the present study might to some extent be applied to other organizations, foremost private companies, where the structure, management, communication, task assignments and type of organizational change are similar to the present organization.</p>
</sec>
</sec>
<sec id="s4">
<title>4 Results</title>
<p>The results below are presented as combinations of the respondents&#x00027; answers regarding the three themes of uncertainty (yes = respondent/s who experienced uncertainty; no = respondent/s who did not experience uncertainty regarding the organizational change), and the respondents&#x00027; answers of the three themes of procedural justice (yes = respondent/s who experienced procedural justice; no= respondent/who did not experience procedural justice regarding the organizational change). This clarifies how respondents who experience uncertainty (yes) also experience procedural justice (yes/no) regarding the organizational change, and how respondents who experience no uncertainty (no) also experience procedural justice (yes/no), see <xref ref-type="table" rid="T1">Table 1</xref> for an overview. To maintain the participants&#x00027; anonymity, the respondents are referred to as R1-7. The name of the company has been replaced by &#x0201C;the main company&#x0201D; and name of the business area has been replaced by &#x0201C;the business area&#x0201D;.</p>
<table-wrap position="float" id="T1">
<label>Table 1</label>
<caption><p>Concerning the organizational change, concepts that emerged in answers, experiences related to deductive themes (italics) of uncertainty in combination with procedural justice. Uncertainty YES was for some respondents combined with justice YES and for some combined with justice NO (lack of justice experiences). Uncertainty NO (lack of uncertainty experience) was for some respondents combined with justice YES and for some combined with justice NO.</p></caption>
<table frame="box" rules="all">
<thead>
<tr>
<th valign="top" align="left"><bold>Justice experience (YES/NO)</bold></th>
<th valign="top" align="left"><bold>Uncertainty experiences YES</bold></th>
<th valign="top" align="left"><bold>Uncertainty experiences NO</bold></th>
</tr>
</thead>
<tbody>
<tr>
<td/>
<td valign="top" align="left"><italic>Trustworthiness:</italic><break/> - the change not necessary<break/> - no trust in the change <italic>Valence:</italic><break/> - the organizational change as negative, especially from a company identity perspective<break/> - a great loss for the main company <italic>Job role:</italic><break/> - the Internet system will change which will affect the individual work-tasks in a non-predictable way</td>
<td valign="top" align="left"><italic>Trustworthiness:</italic><break/> - the change may increase the economic value and the independence of the business area<break/> <italic>Valence:</italic><break/> - the organizational change as positive, especially in economic terms<break/> <italic>Job role:</italic><break/> - the digital systems might change but this will not affect the work tasks</td>
</tr> <tr>
<td valign="top" align="left"><bold>Justice experiences YES</bold></td>
<td valign="top" align="left"><italic>Procedural control:</italic><break/> - may get in touch with the management group and present his/her point of view <italic>Decision control:</italic><break/> - has had opportunity to influence the decision process of the change by the Intranet <italic>Accuracy of Information:</italic><break/> - quite adequate information about the change process by Intranet and e-mail</td>
<td valign="top" align="left"><italic>Procedural control:</italic><break/> - opportunity to express points of view or concerns or put questions to the line manager at meetings or at the Intranet<break/> <italic>Decision control:</italic><break/> - some type of influence due to the Webinars, where the employees could express their concerns to the main group manager<break/> <italic>Accuracy of Information:</italic><break/> - change process and the time plan as satisfactorily described in relevant terms</td>
</tr> <tr>
<td valign="top" align="left"><bold>Justice experiences NO</bold></td>
<td valign="top" align="left"><italic>Procedural control:</italic><break/> - points of view not delivered to the organizational management <italic>Decision control:</italic><break/> - no influence over the decision process of the change <italic>Accuracy of Information:</italic><break/> - information from sources other than the main company<break/> - information from the main company has been irrelevant</td>
<td valign="top" align="left"><italic>Procedural control:</italic><break/> - not been able to express thoughts and feelings regarding the change<break/> - nothing one talks about<break/> <italic>Decision control:</italic><break/> - no real type of influence over the decision process of the change <break/> - nothing that one can influence<break/> <italic>Accuracy of Information:</italic><break/> - information was lacking, both in terms of quantity and quality<break/> - find information about the organizational change yourself</td>
</tr></tbody>
</table>
</table-wrap>
<sec>
<title>4.1 Uncertainty experiences (yes) in combination with justice experiences (yes/no)</title>
<p>Only a few respondents experienced uncertainty due to the organizational change. One respondent was ambivalent and reported some aspects of uncertainty but others of no uncertainty.</p>
<p>Regarding <italic>trustworthiness</italic>, the respondents neither experienced the change as necessary or had trust in it. As R2 put it: &#x0201C;No, I do not think it is necessary, I also think that it can even be a bit dangerous. [] That is, that it becomes productively narrow and more vulnerable in that way&#x0201D;.</p>
<p>Regarding <italic>valence</italic>, it was reported that the separated business area, as perceived as the solid base for the main company, would be disconnected from the main group and that this would mean a great loss for the main company. This was considered a negative aspect of the organizational change. As one of the respondents put it: &#x0201C;In some way it&#x00027;s like you sell out the soul or the heart if you separate from the main group&#x0201D; (R2).</p>
<p>Regarding <italic>job role</italic>, it was reported that an organizational change would entail a change of the Internet system that would in turn affect employees&#x00027; individual job-role in a non-predictable way: &#x0201C;Changing the IT system will probably mean a change in the work role [], my role may change because of it&#x0201D; (R7).</p>
<p><bold>Justice experiences (Yes/No)</bold>: Among those respondents who experienced organizational uncertainty there were experiences of both procedural justice and also lack of procedural justice.</p>
<p>Regarding <italic>procedural control</italic> (i.e., voice opportunity), it was reported that there had been opportunities to get in touch with the management group and present one&#x00027;s point of view. As R2 put it: &#x0201C;I could probably quite easily get in touch with those a little higher up in the organization and ask some questions, and say what I think, absolutely&#x0201D; (R2). However, one respondent did not experience procedural control and said: &#x0201C;We have discussed it in the department and so on, but it has not been something that I know that has been brought up in the organization&#x0201D; (R7).</p>
<p>When it comes to <italic>decision control</italic>, experiences of procedural justice were reported, i.e., there had been opportunities to influence the decision making: &#x0201C;Of course I might have been able to contribute if I had done it. [] Yes, it works both via Intranet, and it is quite open and transparent in the company, so opportunity does exist, absolutely.&#x0201D; (R2). However, another respondent thought that he/she had not had any influence over the decision-making process of the change.</p>
<p>Regarding <italic>accuracy of information</italic>, experiences of procedural justice were reported in that there had been adequate information about the change process by the Intranet and e-mail. As R2 put it: &#x0201C;But I think it has been, quite good. [] And they have described the process quite well, what will need to be done and eh, even the timing, that is how the schedule has looked like, with the different steps and so&#x0201D; (R2). Another respondent, however, thought that most of the information had come from sources other than the main company, as he/she put it: &#x0201C;It feels like that you get the information from the wrong source as well&#x0201D; (R7). Also, R7 thought that the information from the main group of the company had been irrelevant.</p>
</sec>
<sec>
<title>4.2 Uncertainty experiences (no) in combination with justice experiences (yes/no)</title>
<p>Several respondents reported no experiences of uncertainty regarding the organizational change. As reported above, one respondent had been ambivalent and reported both aspects of uncertainty and of no uncertainty.</p>
<p>Several of the respondents experienced <italic>trustworthiness</italic> in terms of economic benefits. Respondents thought that the change was motivated because it would likely increase the economic value of the business area. One respondent explained: &#x0201C;Yes, absolutely, if one lists the business area, we will get money. Money that we do not have today to develop&#x0201D; (R1). Also, the change was thought to increase the independence of the business area and, therefore was thought to be trustworthy. As one respondent put it: &#x0201C;That they become independent, self-governing. Yes, maybe it&#x00027;s for survival&#x0201D; (R4).</p>
<p>Regarding <italic>valence</italic> of the organizational change, and in line with the trustworthiness experiences, several of the participants experienced it as positive, especially in economic terms. A separation of the business area from the main company would imply new ownership and investments, which probably would be of value to the business area and the employees. One of the respondents expressed this: &#x0201C;After all, the new owners have money for investments. Has improved things in many companies, if it gets the right owner&#x0201D; (R3). Another respondent said: &#x0201C;Those who are interested in the shares and the company will buy more, I can only see that as positive&#x0201D; (R5). Also, the opportunity for self-determination would increase, which would be positive. As R4 put it:</p>
<disp-quote><p>&#x0201C;No, I do not experience any uncertainty, I think that a separation would be good. [] That you should be able to decide for yourself, the business area may then decide how it wants to proceed, now it is the main company that decides a lot&#x0201D;. (R4)</p></disp-quote>
<p>Concerning <italic>job role</italic>, most of the respondents did not feel any uncertainty but instead experienced control. Some of the respondents thought that the digital systems might change but that this would not affect the work tasks. As one respondent put it: &#x0201C;We will have business as usual as well&#x0201D; (R1). Another respondent explained that: &#x0201C;Of course, there was a lot of talk about it from the beginning when you thought about what it was, but it has settled down&#x0201D; (R5).</p>
<p><bold>Justice experiences (Yes/No)</bold>: Several of the respondents without experiences of uncertainty reported experiences of procedural justice, while others did not experience any kind of procedural justice regarding the organizational change. Some respondents were ambivalent regarding procedural justice and thought that the change was procedural just in some respects but not in others.</p>
<p>Regarding <italic>procedural control</italic> (i.e., voice opportunity), several respondents thought that they had had the opportunity to express their point of view or concerns or put questions to the line manager at meetings or via Intranet. As one respondent put it: &#x0201C;Yes, you have got the opportunity to write, it&#x00027;s good with the Intranet that you can ask questions directly&#x0201D; (R6). However, a few respondents thought that they had not been able to express their thoughts and feelings regarding the change. As R4 put it: &#x0201C;Because we never talk about it, it becomes nothing&#x0201D;.</p>
<p>Regarding <italic>decision control</italic>, several of the respondents thought that it was more of voice opportunity than any real type of influence over the decision process of the organizational change. As R5 put it: &#x0201C;I have got that [voice opportunity] but not to anybody that has any right to decide. I have been able to talk to my immediate supervisor, but he/she is far from the organizational management&#x0201D;. Another respondent said: &#x0201C;It will be as it will be, but you can&#x00027;t do anything about it yourself&#x0201D; (R4). R3 said: &#x0201C;No, it is not anything that I can influence&#x0201D;</p>
<p>However, one respondent thought that he/she had some degree of influence due to the Webinars, where the employees could express their concerns to the main company manager. R6 said: &#x0201C;Yes I think so, I could even talk to him directly&#x0201D;.</p>
<p>When it comes to <italic>accuracy of information</italic>, several of the respondents thought that they had received adequate and relevant information regarding the organizational change. They thought that the change process and the time plan were described satisfactorily. Some thought that the information via Intranet and at group meetings was of value in understanding the change process. Here, R6 said: &#x0201C;Overall, the company is informative because you have an Intranet, and everything comes out there straight away. [] So yes, I would say that there are such opportunities. But I feel satisfied with the information&#x0201D;.</p>
<p>However, some of the respondents thought that there was a lack of adequate information, both in terms of quantity and quality. They thought that they had to find information about the organizational change by themselves. As R4 put it: &#x0201C;No, in the morning when you drink coffee, you usually say &#x0201C;did you read what was written in the newspaper&#x0201D;? It just becomes like that&#x0201D;. One of the respondents (R3) called for more informative group meetings: &#x0201C;You could have called like a factory meeting then [] so that those who were interested could have received a little more information&#x0201D;.</p>
<p>In sum, uncertainty was combined with justice as well as with lack of justice for each of the deductive themes (italics). Lack of uncertainty was combined with justice as well as with lack of justice for each of the deductive themes (italics). See <xref ref-type="table" rid="T1">Table 1</xref> for details.</p>
</sec>
</sec>
<sec id="s5">
<title>5 Discussion</title>
<p>In order to understand employees&#x00027; reactions to organizational change it is of value for e.g. employers and practitioners to have knowledge of employees&#x00027; uncertainty and justice experiences of the change process (<xref ref-type="bibr" rid="B79">Rodell and Colquitt, 2009</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>). This especially concerns procedural justice perception, which may explicitly denote employees&#x00027; perceived fairness of the organizational change process (<xref ref-type="bibr" rid="B8">Baka, 2018</xref>; <xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>). As far as we know, a vast majority of previous studies have used a quantitative approach when investigating relationships between organizational change, uncertainty and justice (see; <xref ref-type="bibr" rid="B1">Adamovic, 2023</xref>; <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B29">Dhensa-Kahlon and Coyle-Shapiro, 2013</xref>; <xref ref-type="bibr" rid="B43">Hassard et al., 2017</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>). Although experiences of these phenomena have been investigated by qualitative approaches, most such studies have used an inductive, theory-generating, approach (see e.g., <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B2">Allen et al., 2007</xref>). In contrast, we investigated the combinations of employees&#x00027; experiences of uncertainty and procedural justice concerning an organizational change, using a deductive, theory-driven approach. The three predetermined themes of uncertainty were: <italic>trustworthiness</italic>; <italic>valence</italic> and <italic>job role</italic>. The three predetermined themes of procedural justice were: <italic>procedural control, decision control</italic> and <italic>accuracy of information</italic>.</p>
<p>The results of the present study (see <xref ref-type="table" rid="T1">Table 1</xref>) showed mixed combinations of uncertainty and procedural justice experiences. Experiences of uncertainty were combined with experiences of procedural justice as well with a lack of procedural justice experiences of organizational change. Also, experiences of no uncertainty were combined with experiences of procedural justice as well with a lack of procedural justice experiences of organizational change.</p>
<sec>
<title>5.1 Implications of the results</title>
<p>Strategical uncertainty, in terms of negative <italic>valence</italic> and lack of <italic>trustworthiness</italic> (<xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>), has been shown to be prevalent during early stages of organizational change (<xref ref-type="bibr" rid="B2">Allen et al., 2007</xref>). This is in line with the present study, which investigated uncertainty of organizational change prior to implementation of the change, i.e., a pre-change uncertainty. Here, trust in the management system during organizational change is fundamental to gain support from the employees, i.e., a positive valence of the change (<xref ref-type="bibr" rid="B26">Cui and Jiao, 2019</xref>; <xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>). Trustworthiness and positive valence of the change may be facilitated by direct dialogue between employees and higher management (<xref ref-type="bibr" rid="B62">L&#x000F8;hre and Halvor Teigen, 2024</xref>; <xref ref-type="bibr" rid="B65">Morgan and Zeffane, 2003</xref>). This is in line with some results in the present study, where several of those participants who experienced the organizational change as necessary and positive (in terms of economic value), also thought that the information from the main company was of value and relevance. However, some of the participants who expressed no uncertainty experiences thought that information was lacking, both in terms of quantity and quality.</p>
<p>Also, employees may not understand the reason for change, i.e., expression of strategical uncertainty, due to lack of relevant information, that information is being communicated at an inappropriate time to the employees or that it has come from the wrong source. Due to this, the change may be negatively valued (<xref ref-type="bibr" rid="B2">Allen et al., 2007</xref>; <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>; <xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>). This might also be in line with the present study, where some employees who experienced uncertainty also expressed lack of procedural justice in terms of information that had come from sources other than the main company. Also, that information provided by the main company was irrelevant. Some of the participants described that they had to find information about the organizational change by themselves. However, transparent communication and including employees in the information process have been shown to facilitate positive attitudes toward the change (<xref ref-type="bibr" rid="B62">L&#x000F8;hre and Halvor Teigen, 2024</xref>; <xref ref-type="bibr" rid="B81">Schulz-Knappe et al., 2019</xref>). Also, perceived justice and social support of organizational change may reduce uncertainty (see <xref ref-type="bibr" rid="B24">Colquitt et al., 2006</xref>; <xref ref-type="bibr" rid="B53">Kebede and Wang, 2022</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>). In the present study, this was expressed by those respondents who described that they had been accurately informed and involved in the change procedure and who also expressed a positive valence and trustworthiness of the organizational change.</p>
<p>Moreover, job-related uncertainty has been shown to be widely prevalent during organizational change and has typically been experienced early in the implementation procedure (<xref ref-type="bibr" rid="B2">Allen et al., 2007</xref>; <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>). In the present study, lack of control regarding <italic>job role</italic> was experienced prior to the implementation of the change, that is, during times of information and rumors from different sources, which also might have heightened this type of uncertainty. By this, experiences of lack of control and psychological distress may increase during the change process (<xref ref-type="bibr" rid="B54">Khaw et al., 2022</xref>; <xref ref-type="bibr" rid="B95">Yin et al., 2024</xref>, see <xref ref-type="bibr" rid="B13">Bordia and Difonzo, 2013</xref> for an overview). However, distinct and clear leadership behavior and cognitive framing (thinking and communicating) of the change may mitigate employees&#x00027; fear and by that facilitate implementation of the change (<xref ref-type="bibr" rid="B51">Hvidsten et al., 2023</xref>; <xref ref-type="bibr" rid="B73">Potosky and Azan, 2023</xref>).</p>
<p>Furthermore, previous studies have shown participation in decision-making, i.e., procedural justice experiences by decision control, to be negatively related to both strategic and job-related uncertainty (<xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>). Also, stronger decision control and procedural control have been shown to correlate with organizational change commitment in general (see <xref ref-type="bibr" rid="B20">Cobb et al., 1995</xref>; <xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref>; <xref ref-type="bibr" rid="B76">Reiss et al., 2019</xref>). In the present study, however, experiences of uncertainty were combined with experiences of procedural control and decision control in some cases, as well as experiences of no procedural control and no decision control in other cases. This indicates that whether uncertainty experience of organizational change is combined with experiences of- or lack of process control and decision control experiences may vary between different employees. Even though this concerns some cases, these results may challenge previous findings and theoretical accounts of the relation between uncertainty and procedural justice where this relationship is described as linear (see e.g., <xref ref-type="bibr" rid="B28">De Cremer and Blader, 2006</xref>; <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>; <xref ref-type="bibr" rid="B59">Lind, 2001</xref>; <xref ref-type="bibr" rid="B70">Oreg and van Dam, 2009</xref>).</p>
<p>Uncertainty experiences (yes/no) in the present study may be the effect of procedural justice (yes/no), i.e., <italic>procedural control, decision control</italic> and <italic>accuracy of information</italic> (yes/no) may have triggered experiences of uncertainty (yes/no). This is in line with some previous studies, where e.g. stronger perceptions of procedural justice have indirectly been shown to predict affective commitment to change, that is employees help in the implementation of the change (<xref ref-type="bibr" rid="B52">Kayani et al., 2022</xref>), via relational contract. Here, change commitment indicates weaker uncertainty perceptions (<xref ref-type="bibr" rid="B9">Bernerth et al., 2007</xref>; <xref ref-type="bibr" rid="B19">Cho et al., 2017</xref>). However, some of the respondents in the present study who had experiences of procedural justice also had experiences of uncertainty, and some who had experiences of no procedural justice had experiences of uncertainty regarding the organizational change. This mixed combination of uncertainty and justice experiences (yes/no) contrasts with theoretical and empirical accounts of the Uncertainty Management Model (<xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>) asserting that justice perceptions may be stronger during organizational uncertainty. According to this model, employees&#x00027; assessment of justice is an effective way of dealing with uncertainty, for example, during organizational change (<xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>). That is, justice perceptions are triggered by uncertainty experiences. Also, uncertainty perceptions have been shown to moderate the effects of organizational justice on, e.g., job satisfaction (<xref ref-type="bibr" rid="B93">Wolfe et al., 2018</xref>), and uncertainty has been shown to moderate the relationship between anticipatory justice and experienced justice (<xref ref-type="bibr" rid="B79">Rodell and Colquitt, 2009</xref>). The results of the present study where uncertainty (yes/no) and justice experiences (yes/no) were not clearly matching each other for some cases may be due to the time context of the organizational change. The present interviews were prior to the full implementation of the organizational change. Due to this, the participants may not have developed clear uncertainty and justice experiences of the organizational change and by that some of them described a mixed experience of these phenomena. Experiences of uncertainty and justice are to a great extent a combination of work-related emotions and cognitions (<xref ref-type="bibr" rid="B10">Beugr&#x000E9;, 2009</xref>; <xref ref-type="bibr" rid="B23">Colquitt et al., 2023</xref>; <xref ref-type="bibr" rid="B25">Cropanzano et al., 2017</xref>; <xref ref-type="bibr" rid="B47">Hillebrandt and Barclay, 2013</xref>; <xref ref-type="bibr" rid="B49">Howell and Sweeny, 2020</xref>) which may be dependent on time in order to be clearly developed (see <xref ref-type="bibr" rid="B55">Knez, 2014</xref>, <xref ref-type="bibr" rid="B56">2016</xref>).</p>
<p>A few respondents had experiences that were in line with the Uncertainty Management Model because they reported experiences of uncertainty in combination with distinct experiences of procedural justice (yes/no). By their procedural justice judgements, these respondents may have reduced the unpleasant feeling of uncertainty. Hence, when they found themselves in unclear or unpredictable situations, their &#x0201C;firmly constructed fairness judgments either removed uncertainty or alleviated much of the discomfort that uncertainty would otherwise generate&#x0201D; (<xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>, p. 2502).</p>
<p>Our results contribute to understanding employees&#x00027; uncertainty and justice experiences of organizational change and the combined experiences of these, as complex phenomena. Employees with uncertainty experiences in combination with procedural injustice experiences may report stronger resistance to organizational change (see <xref ref-type="bibr" rid="B2">Allen et al., 2007</xref>; <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>,<xref ref-type="bibr" rid="B15">b</xref>; <xref ref-type="bibr" rid="B32">Folger and Skarlicki, 1999</xref>), while employees with no uncertainty experiences in combination with procedural justice experiences may not only accept, but also promote implementation of organizational change (see <xref ref-type="bibr" rid="B24">Colquitt et al., 2006</xref>; <xref ref-type="bibr" rid="B29">Dhensa-Kahlon and Coyle-Shapiro, 2013</xref>; <xref ref-type="bibr" rid="B30">Elovainio et al., 2005</xref>). Additionally, there may be employees with uncertainty experiences in combination with procedural justice experiences, and also employees with no uncertainty experiences in combination with procedural injustice experiences. These individuals may have an ambivalent attitude, with mixed reactions, to organizational change (see <xref ref-type="bibr" rid="B2">Allen et al., 2007</xref>; <xref ref-type="bibr" rid="B14">Bordia et al., 2004a</xref>,<xref ref-type="bibr" rid="B15">b</xref>; <xref ref-type="bibr" rid="B24">Colquitt et al., 2006</xref>).</p>
<p>Accordingly, the present study suggests the importance for employers and HRM practitioners to take employees&#x00027; individual uncertainty and justice experiences, and not least the combination of these, prior to organizational changes into account. To do this they may handle and reform change reactions such as ambivalence and resistance more constructively. By unambiguous information about the organizational change and its&#x00027; consequences the employer may reduce the spreading of rumors that in turn may entail uncertainty and injustice experiences. If the employer and/or HRM practitioners succeed in creating a sense of trust and justice for the employees, the organizational change may be more successfully implemented with less negative implications such as hostility, disappointment and revenge taking. This in turn may have beneficial consequences for the organization as well as the employees&#x00027; wellbeing and health (see <xref ref-type="bibr" rid="B18">Cach&#x000F3;n-Alonso and Elovainio, 2022</xref>; <xref ref-type="bibr" rid="B27">De Cremer, 2006</xref>; <xref ref-type="bibr" rid="B56">Knez, 2016</xref>).</p>
</sec>
</sec>
<sec id="s6">
<title>6 Conclusions and limitations</title>
<p>By using a deductive, theory-driven qualitative approach, we reported results that have not been previously shown by quantitative studies and/or inductive qualitative.</p>
<p>In the present study, mixed combinations of uncertainty and procedural justice experiences of organizational change were reported. In other words, experiences of uncertainty and of no uncertainty were combined with experiences of procedural justice, also with a lack of procedural justice experiences, regarding the organizational change. In addition, participants who had experiences of uncertainty had no qualitatively different experiences of procedural justice (yes/no) compared to those participants who did not experience uncertainty.</p>
<p>This indicates that uncertainty and procedural justice experiences of organizational change and the combination of these experiences are complex phenomena, to some extent related to the employee&#x00027;s personal attitudes, which might be challenging for scholars and practitioners to fully relate to and handle. This is important for e.g., employers, and HRM practitioners to consider before and during the implementation of an organizational change.</p>
<p>Finally, we should mention some limitations of the present study: First, the possibilities to generalize the results to a wider population are constrained by the qualitative approach of the present study with seven participants. Therefore, the phenomena of the present study need to be quantitatively investigated using a randomized sample technique and a sample big enough to provide sufficient power to the study. Also, in order to draw more elaborate conclusions based on qualitative data such as the present study one may use a bigger sample. Second, the generalizability of the results obtained is limited by only interviewing one sample from one company. It would be of value to interview participants from different organizations regarding their uncertainty and justice experiences in the light of similar organizational changes. Third, by interviewing the participants prior to the organizational change, we only captured their pre-change experiences of uncertainty and procedural justice. Therefore, to interview the same individuals before, during and after the implementation of the organizational change would have been of value.</p>
</sec>
</body>
<back>
<sec sec-type="data-availability" id="s7">
<title>Data availability statement</title>
<p>The raw data supporting the conclusions of this article will be made available by the authors, without undue reservation.</p>
</sec>
<sec sec-type="ethics-statement" id="s8">
<title>Ethics statement</title>
<p>Ethical review and approval was not required for the study on human participants in accordance with the local legislation and institutional requirements. Verbal informed consent was obtained from the participants.</p>
</sec>
<sec sec-type="author-contributions" id="s9">
<title>Author contributions</title>
<p>ON: Supervision, Conceptualization, Writing &#x02013; review &#x00026; editing, Writing &#x02013; original draft, Project administration, Methodology, Formal analysis. JH: Investigation, Methodology, Writing &#x02013; review &#x00026; editing, Formal analysis, Writing &#x02013; original draft, Project administration. MN: Project administration, Methodology, Formal analysis, Investigation, Writing &#x02013; review &#x00026; editing, Writing &#x02013; original draft. IK: Methodology, Conceptualization, Supervision, Writing &#x02013; review &#x00026; editing.</p>
</sec>
<sec sec-type="funding-information" id="s10">
<title>Funding</title>
<p>The author(s) declare that no financial support was received for the research and/or publication of this article.</p>
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<sec sec-type="COI-statement" id="conf1">
<title>Conflict of interest</title>
<p>The authors declare that the research was conducted in the absence of any commercial or financial relationships that could be construed as a potential conflict of interest.</p>
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<sec sec-type="ai-statement" id="s11">
<title>Generative AI statement</title>
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<title>Publisher&#x00027;s note</title>
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</sec>
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<app-group>
<app id="A1">
<title>Appendix 1.</title>
<sec>
<title>Interview guide</title>
<p><bold>Background questions</bold></p>
<p>- Can you tell us about yourself?</p>
<p>- How old are you?</p>
<p>- Have you worked all your life at [name of the organization]?</p>
<p>- For how long have you been working in the production?</p>
<p>- What is your position? What are your duties at work?</p>
<p>- How long have you worked at the organization? How did you get here?</p>
<p><bold>Background information about the organizational change</bold></p>
<p>The context of the present study implies that a business area will be separated from the remaining company group and form its own limited company, including new: management system, market label, and company name.</p>
<p><bold>Uncertainty</bold></p>
<list list-type="simple">
<list-item><p><italic>Trustworthiness:</italic> Do you think that the organizational change is necessary? Why do you/do you not think that?</p></list-item>
<list-item><p><italic>Valence:</italic> What is your opinion of the organizational change? Do you think the organizational change is positive or negative? How/why?</p></list-item>
<list-item><p><italic>Job role:</italic> What do you think that the organizational change would mean for you in your job role?</p></list-item>
<list-item><p>Do you experience any uncertainty regarding your job role in such an organizational change? Why/why not?</p></list-item>
<list-item><p>Do you feel that the organizational change has already affected you in your job role? Why/why not?</p></list-item>
</list>
<p><bold>Procedural Justice</bold></p>
<list list-type="simple">
<list-item><p><italic>Procedural control</italic>: Do you think that you have had the opportunity to express your thoughts and feelings regarding the organizational change? Why do you/do you not think that?</p></list-item>
<list-item><p><italic>Decision control</italic>: Do you think that you have had the opportunity to influence the decision-making process regarding the organizational change? Why do you/do you not think that?</p></list-item>
<list-item><p><italic>Accuracy of information</italic>: What is your opinion of the organization&#x00027;s communication and information regarding the decision to separate the business area?</p></list-item>
<list-item><p>Do you think that you have received sufficient relevant information during the change process? In what way have you/have you not received relevant information? Do you think this was ethically appropriate? Why/why not?</p></list-item>
</list>
</sec>
</app>
</app-group>
</back>
</article>